ASI Sponsored Activities Funding
Lauren's Funding Fast Facts!Planning an event...but need funding? Associated Students, Inc. provides supplemental event funding for recognized student clubs and organizations at Fresno State.
Follow this easy 6-step guide to apply for club funding:
1. GET RECOGNIZED AS A STUDENT ORGANIZATION
2. SUBMIT A SIGNATURE AGREEMENT FORM TO THE ASI OFFICE
3. SUBMIT CLUB FUNDING APPLICATION TO THE ASI OFFICE
4. CONTACT THE V.P. OF FINANCE REGARDING THE STATUS OF YOUR APPLICATION
5. GET APPROVED!
6. SUBMIT ASI SPONSORED ACTIVITY EXPENSE FORMS TO PAY FOR YOUR EVENT -------------------------------------------------------------------------------------------------
1. GET RECOGNIZED AS A STUDENT ORGANIZATION
To be recognized as an official student club or organization, visit the Office of Student Activities and Leadership Development in USU 306, 559 278 2741, or visit their website.
2. SUBMIT A SIGNATURE AGREEMENT FORM TO THE ASI OFFICE.The signature agreement form provides the ASI Office with official signature records of your club officers. Make sure that the signatures that the ASI Office has on record are updated. You only need to submit this form the first time you apply for funding, and whenever any signatures need to be updated.
3. SUBMIT CLUB FUNDING APPLICATION TO THE ASI OFFICE.Submit the application with the necessary supporting documents (ex. budget for the event, quotes that support expected expenses, proposed artwork for ASI funded flyers, etc.) When applying, read through the Funding Guidelines and apply for expenses that are within the guidelines.NOTE: Make sure you submit your application 5 weeks prior to your event date if you are requesting over $1,000, or 3 weeks prior if you are requesting under $1,000.
4. CONTACT THE V.P. OF FINANCE REGARDING THE STATUS OF YOUR APPLICATION.Once your application is submitted, it will be reviewed by the Finance Committee and sometimes the Senate for approval. Contact our Vice President of Finance, Lauren Johnson, if you have any questions or concerns regarding the process.
5. GET APPROVED!Once you are approved you will receive an award letter confirming the amount allocated to your club and specifics as to how you can or cannot spend the money. Check your club/organization mailbox for the award letter or letter stating funds were denied with an explanation.
6. SUBMIT EXPENSE FORMS TO PAY FOR YOUR EVENT.If you have any questions on the different options to pay for your event, call our office at (559) 278-2656. Associated Students, Inc. is only able to pay for expenses directly to vendors, reimburse individuals who pay for expenses in advance, or open purchase orders. NOTE: Please submit your expense forms by June 15 of the academic year on which your event is held, or 45 days after the event has occurred, whichever is sooner, or you will be unable to use the funding allocated to your club.